Documents Required For Belgium Visa
According to Belgium visa requirements, the following documents must be submitted to the Belgium embassy/consulate when applying for any short-term Belgium visa:
- Belgium visa application form. Fully completed, printed and signed at the end.
- Two identical photos. The photographs should be no older than three months and taken according to the Belgium visa photograph requirements & specifications.
- Your passport. It should contain at least two blank pages in order to be able to affix the Belgium visa sticker. Check the validity of your passport before you apply, since it must be valid for at least 3 months beyond the date you exit Belgium (Schengen territory). It must be no older than 10 years, as well.
- Copies of your previous visas (if applicable).
- Language Preference Form. Belgian authorities offer you the opportunity to choose in which of the three national languages of Belgium you wish your application to be treated (French, German or Dutch). On the other hand, if you choose to complete the application in English, please choose “no preference”.
- A cover letter. In which you explain why you wish to visit Belgium and you give further details on your trip.
- Round-trip Flight Itinerary. Containing the dates and flight numbers specifying entry and exit from Belgium (Schengen area).
- Proof of accommodation. A document that shows where you will stay in Belgium. I.e. Hotel reservation for the whole duration of the intended stay in Belgium.
- Proof of civil status. This could be a marriage certificate, birth certificate of children, death certificate of spouse, etc.
- Proof of sufficient financial means for the period of stay in Belgium. According to the Belgian Immigration Office, a traveller has to attest possessing €95 per day if staying in a hotel and €45 when planning to get accommodated by cheaper means.
- Schengen Travel Insurance. You are required to submit a document which confirms that you have purchased travel insurance for Belgium and the whole territory of Schengen, with a minimum €30,000 coverage for medical emergencies, and repatriation in case of death.
Travel health insurance policies for foreigners travelling to Belgium that fulfil Belgium Visa requirements can be purchased online from Europ Assistance or Mondial Care. Both companies are accepted by Belgian Embassies and Consulates worldwide.
Belgium Visa Requirements Based on Your Employment Status
Additionally, you will need to provide the embassy/consulate with documents that prove you meet Belgium visa requirements based on your employment status:
If employed:
- Employment contract
- Current bank statement of the latest 6 months
- Leave permission from the employer
- Income Tax Return (ITR) form or Certificate of Income Tax deducted at the source of salary
If self-employed:
- A copy of your business license
- Company bank statement of the latest 6 months
- Income Tax Return (ITR)
If a student:
- Proof of enrolment
- No-objection certificate from school or university
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If retired:
- Pension statement of the latest 6 months
If applicable:
- Proof of regular income generated by a property, for the last 6 months
>>No-objection certificate (NOC) from school or university, or your employer.
Belgium Visa Requirements for Minors
Additional Belgium visa requirements for minors wishing to visit Belgium for short-stays are as follows:
- Birth certificate of the minor travelling to Belgium
- Belgium application form signed by both parents.
- Family court order – in cases where only one parent has full custody of the child.
- Certified copies of ID/passport of both parents.
- A notarized parental authorization to travel to Belgium, signed by both parents/guardians if the minor will be travelling alone.
*Note: When applying at the Belgian embassy/consulate, the guardian or parent should accompany their underage children.
Additional Requirements Based on the Purpose of Entry to Belgium
Depending on the purpose of your visit to Belgium, you will need to meet some additional Belgium visa requirements. Following, find the extra required documents you need to submit, based on your reason for travelling to Belgium.
Required Documents for an Airport Transit Visa to Belgium
When applying to get a Belgium Airport Visa, you must provide the following additional documents:
- A valid visa (if needed) for the final country one travels to.
- The flight ticket for the final country you are travelling to.
Required Documents for a Tourist Schengen Visa to Belgium
According to Belgium visa requirements, the following additional documents are required to be submitted when applying to obtain a Belgium Tourist visa:
- Bank statement. Preferably for the last 6 months.
- Travel Itinerary. A detailed description of your trip to Belgium. Make sure to include the purpose of travelling and the intended period of stay (entry/exit dates), as well as any hotel reservations to prove where you will be accommodated while in Belgium. Do not forget to list the places you plan on visiting or activities you will be attending.
- Proof of how you will be financing your trip to Belgium.
Required Documents for a Schengen Visitor Visa to Belgium
When applying to obtain a visa to visit a friend or a family member who lives in Belgium, you must provide the following additional documents in order to meet the Belgium visa requirements:
- Proof of financial means. Evidence that shows you have enough money to support yourself throughout your stay in Belgium. The Belgian authorities want you to prove that you have at least €95 per day when staying at a hotel (if you have not prepaid it), and €45 when staying at a cheaper place or if you have already paid your hotel. This document could be a:
- The bank account statement, if you will be covering all costs by yourself.
- Proof of sponsorship. In case another person residing in Belgium will cover your expenses throughout your stay in Belgium, the following must also be submitted:
- A formal obligation not older than 6 months
- A copy of the guarantor’s 3 most recent salary sheets/ guarantor’s most recent tax sheet/ other official proof of the guarantor’s solvency;
- A photocopy of the identity card or the unlimited residence permit of the guarantor
- An original certificate of the family composition of the guarantor, issued by his/her municipality in Belgium (no residence certificate).
- Travel Itinerary. A description of your trip, including your purpose of travelling to Belgium, the time frame you will remain there, and places you plan to visit/activities to attend. Include information where you will be staying in Belgium, i.e. your host’s home address if you have been invited to stay at their place
- Letter of Invitation. By the relative/friend residing in Belgium attached to their Belgian ID card or Belgian residence permit.
Required Documents for a Business Schengen Visa to Belgium
When applying to obtain a Belgium Business visa, you must provide the following additional documents, which apply to your case:
- Invitation letter from the Belgian company you will be visiting and their details and address, accompanied with the dates of your visit.
- A certificate from your employer. In this letter should be stated why you will be travelling to Belgium and that your employer permits you to leave throughout that period.
- Business bank statement. Preferably for the last 6 months.
- Memorandum and Article of Association. It should be submitted in original certified copy (registered with joint-stock companies).
- Trade License (first issued and present renewal).
- Proof of trip financing. Regarding your expenses during your whole stay in Belgium, either the employer or the partner company must state coverage of expenses on the letter or invitation.
Required Documents for a Student Schengen Visa to Belgium
When applying to get a Belgium Student visa, you must provide the following additional documents:
- An enrolment certificate allowing attendance of courses (school/university/language course / etc.), in Belgium
- No objection letter from the educational institution where you are currently enrolled (if applicable)
Required Documents for a Medical Schengen Visa to Belgium
When applying to get a visa to receive medical treatment in Belgium, you must provide the following additional documents:
- A local medical report. Issued by a doctor/clinic/hospital in the home country of the visa candidate that your need medical treatment in Belgium.
- A medical attestation from the hospital or doctor in Belgium, confirming the date of your appointment as well as your medical situation
- Payment receipt of medical fees
- Official confirmation of the treatment/appointment by the receiving medical institution (hospital/clinic) in
- Proof that you have sufficient financial means to pay the medical expenses and other related expenses throughout their treatment.
Required Documents for a Schengen Visa to Belgium for Cultural, Sports, Film Crew or Religious Purposes
When applying to get a Belgium visa under the purpose of attending a Cultural / Sports / Religious Event in Belgium you must provide the following additional documents:
- Event Information. As:
- Invitation letter from the relevant body in Belgium with details upon the nature of events or activities that are to be held in Belgium.
- Entry tickets to the event
- Enrolment conditions
- Detailed programme of the event in Belgium
- Other documents that present Names of the applicants (crew members) and other relevant information about the event.
- Proof of previous performances. Participation in previous festivals and ceremonies (cultural, religious), sports competitions, winners certificates, proof of world/international ranking (sports).
Required Documents for a Belgian Schengen Visa for the Wife/Husband of a Belgian Citizen
- Proof of Belgian citizenship (ID card or consular card or certification of Belgian nationality or naturalization order).
- Belgian marriage certificate.
- Belgian family record book.
Belgian Schengen Visa for Members of Official Delegations:
- The official invitation copy.
- Evidence for the purpose of the journey (negotiations, meetings, events by intergovernmental organizations, consultations).
How Long Does It Take to Get a Belgian Visa?
The processing time for a Belgian Schengen visa may take up to 15 days, in a normal situation. In some cases, this period may be extended as follows:
- up to 30 days due to the high number of applications the embassy of Belgium is receiving or the sensitivity of your case
- up to 60 days in extraordinary cases, especially when the Belgian embassy has to consult the embassy of one or more Schengen members
That is why you are highly recommended to apply for your Belgian short-stay visa as soon as you can, but no earlier than three months prior to your trip to Belgium.
How Much Does It Cost to Apply for a Belgian Visa?
Belgium Short Term Visa Fees at a Glance
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Still, be informed that depending on the applicant’s age, nationality and some other factors you could be exempt from paying the Belgium visa fee, or at least you may have to pay a reduced fee.
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